From Prototype to Platform of Record: How a Secure DMS Became the Backbone Behind FAA, DOJ, and NIH
Overview_
From the first line of code, Euvic built and scaled a secure document management system (DMS) now trusted by the FAA, DOJ, NIH, and other high-stakes institutions to protect their most sensitive records. An enterprise-grade DMS is the digital vault behind nationally secured infrastructure. Every feature, every release, and every mission-critical upgrade engineered by Euvic.
- Transformed a prototype into the digital vault trusted by top U.S. government agencies to protect sensitive, high-stakes records
- Replaced legacy systems with a cloud-ready platform supporting thousands of enterprise deployments across sectors
- Acquired by a leading automation firm after outperforming pricier competitors in security, scalability, and integration
We have a very trusted and wholly satisfactory relationship with EUVIC. Over the years of us working together, they have proven to be a loyal and flexible partner, easy to work with, and have provided very high-quality software development services. I appreciate the fact that our development team has been very stable over these 10 years. When there were changes, they were made very slowly, and we always had an opportunity to interview and select our new team members. It is like having our own software development team but without the burden of office and IT infrastructure.
President of Enterprise DMS Platform
Client_
The DMS platform that government agencies and Fortune 500 companies rely on to keep their data safe. Built for high-stakes, zero-risk-tolerance environments, it handles everything from contract workflows to sensitive records storage with clarity, speed, and precision. When companies need airtight compliance and complete control, they come here.
Industry:
Enterprise Software
Country:
Canada
Background_
When thousands of enterprises and government agencies depend on your platform, you can’t afford to fall behind.
For two decades, Euvic has been the driving force behind this document management platform, shaping every release from the ground up. Government agencies, Fortune 500 companies, and major enterprises rely on it for compliance-driven management of critical records.
We helped transform a prototype into the digital vault that now stores federal aviation crash reports, confidential health data, and other highly-sensitive, often classified, information. A platform so capable, KeyMark—one of the largest intelligent automation integrators—acquired this DMS company outright after seeing how it performs relative to much more expensive solutions.
From on-premise roots to cloud-powered expansion, from legacy systems to seamless Microsoft 365 integration, Euvic has been behind every major evolution, helping this platform scale, secure, and simplify document management for thousands of organizations worldwide.
Euvic’s role expanded from initial development to long-term strategic partnership, enabling seamless movement into cloud-based solutions, enterprise integrations, and continuous modernization.
With Euvic’s Help, The Platform Has Achieved Scalability, Market Growth, & Even An Acquisition
- 20 Years of Continuous Development – Euvic has supported every major release, providing seamless product evolution.
- Trusted by Government & Enterprises – The FAA, DOJ, and NIH rely on this platform as a secure digital vault for sensitive documents.
- 90 Distinct User Stories — Directly implemented with flexible deployment models, supporting both on-premise and cloud-based implementations.
- Acquired by a Leading Automation Integrator – Recognized as a cost-effective alternative to Hyland OnBase, which led to its acquisition by one of the industry’s top implementation firms.
This platform was born to meet the kinds of demands most people can’t fathom. Think military-grade on-prem installs. Think hospitals managing patient records under layers of regulatory scrutiny. Think contracts, audits, crash reports, and chain-of-custody documentation. These aren’t just “documents”—they’re the lifeblood of operations where failure isn’t an option. From workflow automation to full document lifecycle control, this platform aimed to fill a gap that off-the-shelf software couldn’t.
But the platform didn’t break into government and enterprise markets—it needed to earn its way in through technical resilience and real-world proof. To support secure development, it needed a true product development partner that could evolve with every regulation, every integration, and every mission-critical use case.
Challenge_
When SharePoint entered the scene, most platforms scrambled to keep up—or got swallowed whole. This platform couldn’t afford to be “just another document repository.” It had to become something SharePoint wasn’t: a platform built specifically for critical records, sensitive materials, and environments where compromise isn’t an option.
As adoption scaled, so did expectations. Enterprises wanted cloud flexibility. Government clients demanded more control, more privacy, more proof. Compliance frameworks were tightening. Microsoft 365 was becoming a standard, but full integration still felt miles away.
The platform had to evolve across every dimension—faster search, stronger security, deeper workflows, and a deployment model that could flex from on-prem to full cloud, depending on who was asking.
Some of the obstacles and challenges this platform faced included:
- Expanding Enterprise & Government Adoption – The platform had to support larger document repositories, high-speed search and retrieval, and enterprise-grade security.
- Cloud Evolution & Hybrid Deployment – Clients required flexible hosting models, including on-premise, hybrid, and full-cloud solutions, while meeting data sovereignty regulations.
- Security & Compliance – Government and enterprise users needed multi-layer encryption, role-based access control, and secure authentication to comply with strict regulatory requirements.
- Microsoft 365 Integration – Seamless Outlook, Teams, and Office connectivity was a must-have for enterprise users managing high volumes of documents.
- Continuous Feature Innovation – The platform had to maintain its competitive edge by delivering new capabilities like automated workflows and cloud-based collaboration tools.
Solution_
Euvic helped the platform make the leap. We built a modular, future-proof architecture that enables seamless feature rollouts without disrupting operations. Cloud-ready security is built in. Microsoft 365 integration runs effortlessly. Compliance is reinforced at every level. Whether on-prem, hybrid, or fully cloud-based, the system remains the trusted document management platform for enterprises that need security, compliance, and total control.
Unlike SharePoint, which was never built for high-risk, audit-heavy environments, this platform had to perform in places where downtime or loss of access control could pose major liabilities. Together, we engineered a system that doesn’t just store documents, but governs them, down to the retention policy, version history, and chain-of-custody.
Instead of one-off fixes, we built a repeatable, scalable system that supports continuous innovation without downtime. New features and integrations can be deployed without overhauling the core platform. Microsoft 365 and cloud authentication systems connect seamlessly, giving users a frictionless experience across environments.
For organizations transitioning to the cloud, we developed a phased migration strategy that meets the needs of every deployment model—on-prem, hybrid, or full-cloud. Government agencies with strict data security requirements got more than a transition plan—they got a fortified infrastructure with multi-factor authentication, encryption, and role-based access control.
Reliability is non-negotiable. Our team embedded automated testing and quality assurance processes to eliminate system failures before they happen. Agile development cycles keep the platform ahead of enterprise demands, rolling out updates faster without compromising stability.
With a dedicated team of developers, QA specialists, and infrastructure engineers, Euvic continues to push this system forward—ensuring it remains the platform of choice for organizations that can’t afford to compromise on security, efficiency, or control.
Tools & technologies
The Dream Team_
Euvic has partnered with this platform for two decades, working as an extension of their internal team to drive innovation, enhance security, and support seamless deployment cycles.
How We Work Together
- We Built The Software Product, Full Stop — From the earliest prototype to every live release, the codebase has been engineered almost entirely by Euvic, with our team handling all development, architecture, testing, and infrastructure while the client focuses on the business and final QA.
- Decades Of Momentum — The same core engineers have worked on the platform for 10, 15, even 20 years, providing rare continuity and embedded expertise that accelerates delivery and reduces risk.
- Elastic When It Needs To Be — Our team scales with each development cycle — flexing with product demands, adapting to timelines, and never missing the mark.
- Global Advantage — Developers in Poland work in lockstep with North American leadership, moving as one streamlined unit without the friction of siloed outsourcing.
- The Engine Behind The Engine — Every release, every feature, every mission-critical update is powered by Euvic—writing the code, resolving bugs, and staying ahead of what’s next.
Key Contributors
- Project Manager – Leads development, aligning technical efforts with business strategy.1
- Senior Software Architects and Engineers – Drive platform architecture, optimization, and feature development.
- QA & Testing Specialists – Maintain software stability and security through automated and manual testing.
- Cloud & Security Engineers – Manage hybrid infrastructure and compliance-driven security enhancements.
Result_
This platform has grown into one of the most trusted document management platforms for enterprises and government agencies, supporting secure, high-speed document workflows at scale.
Security, Compliance & Cloud Evolution
- Hybrid Cloud & On-Premise Deployment – Designed for data-sensitive industries with strict regulatory requirements.
- Enterprise-Grade Security – Multi-factor authentication, encryption, and advanced access controls protect confidential data.
- Microsoft 365 Integration – Embedded within Outlook, Teams, and Office, simplifying document workflows for enterprises.
Performance, Efficiency & Cost Optimization
- 1852 Test Cases — Created and executed for long-term software product stability.
- 563 Bugs Fixed – Introduced continuous testing pipelines, reducing system errors and improving platform reliability.
- 75% Lower Development Costs – By leveraging Poland’s engineering talent, the platform benefits from world-class development at a fraction of North American costs.
- Iterative Innovation – Built proof-of-concept models before rolling out complex features like Microsoft Teams & Outlook integrations.
With Euvic as its engineering partner, the platform has transformed into a scalable, high-performance ECM platform, helping organizations secure, manage, and streamline critical documents with confidence.
